Wednesday, May 25, 2022

Attendance at Meetings

Attendance at Meetings

Attendance at Strata Meetings

An owner or, where the owner is a corporation, the company nominee of the corporation can attend strata committee meetings but they cannot speak at the meeting unless the committee passes a resolution allowing them to do so.

Attendance at General Meetings

If agreed to by the owners corporation, meetings can be attended remotely by phone or another means. Alternatively, owners who are unable to attend meetings may choose to appoint a proxy to vote on their behalf.

For large schemes, a proxy form needs to be given to the secretary of the owners corporation at least 24 hours before the meeting. For other schemes, the proxy form can be given at or before the meeting. The number of proxy votes able to be held by one person is:

  • one proxy vote only for schemes with 20 lots or less, or
  • a number no more than 5% of the total number of lots, for schemes with more than 20 lots.

Tenants at Meetings

In schemes where tenants make up more than 50 per cent of occupants, a tenants representative may have been nominated by the tenants to be their representative (member) on the strata committee. Whilst the tenant representative is free to speak at meetings, they cannot contribute to the numbers required for a quorum for the committee, and do not have a vote on motions put before the committee. The tenant representative can also be excluded from a meeting whilst the following matters are being discussed or determined:

  • financial statements and auditor’s reports
  • levying of contributions
  • recovery of unpaid contributions
  • a strata renewal proposal under Part 10 of the Strata Schemes Development Act 2015or any related matter.

Read more about Tenants at Meetings here

Read more about Strata Meetings here

© State of New South Wales (NSW Fair Trading). For current information go to

Strataville Editorial
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