Notice of meeting of the Owners Corporation

Receiving notice of meetings

The Secretary must give each person on the strata roll at least 7 days’ advance notice of a meeting, in writing. (Schedule 1, section 7)

If the notice is sent by post, the Secretary must allow an additional 7 working days for postage. (Interpretation Act, section 76)

Owners can choose to receive notices by email but the old ‘snail mail’ is still quite popular. The secretary, or the strata manager in larger schemes, must send the notice of meeting of the owners corporation to the address on the strata roll.

The Strata Schemes Management Act is silent on the issue of ‘time for postage’ and it is the Interpretation Act that appears to prevail for ‘service by post’

So, when calculating the notice period, 7 clear days’ notice is required:

• Exclude – the date of posting, the actual meeting date, weekends, public holidays and bank holidays
• Allow 7 business days for delivery
• Then 7 clear days’ notice

The basic rule of thumb is to allow a 3-week notice period but as per the Easter example below you would need to allow 3.5 weeks.

This table is a handy guide of how to calculate when a notice of meeting of the owners corporation must be sent for a meeting to occur on or after May 11 2019.

You might also be interested in:

• Strata Records
• Strata Meetings during coronavirus
• Motions out of order
• Meetings of the strata committee – NSW
• Meetings of the owners corporation – NSW
• Rogue Strata Secretary
• Strata Proxy Limit – NSW
• Drafting a strata motion
• Strata Motion – getting a motion on the agenda
• Role of the Strata Chairperson