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Strata sub-committee | What is the role of a strata sub-committee?

Strata Sub-committee What is the role of a strata sub-committee

Is your committee getting bogged down in detail at strata committee meetings? A strata sub-committee might be the answer to share the work-load, tap into the expertise, energy and enthusiasm of other residents and focus on the detail of particular issues or projects?

The purpose of a sub-committee is to assist the strata committee in developing and delivering outcomes for the owners corporation.

It is common practice for the owners corporation to set-up strata sub-committees or working parties to tackle, as a smaller group, particular issues or projects in greater detail.

It is important to state that a strata sub-committee does not constitute a delegation of authority and the strata committee has the final responsibility for all decisions. Sub-committees are advisory bodies only.

Why have a strata sub-committee?

Many owners corporations use strata sub-committees to assist and spread the work-load. Sub-committees allow you to tap into the expertise of other individuals that aren’t on the strata committee but can provide valuable assistance. There are often people within a strata scheme willing to work on specific projects or areas. Why not utilise the expertise of the resident landscaper on the next gardening project.

Strata sub-committees;

  • promote good governance and inclusiveness
  • give people with a specific interest a voice
  • allow detailed information to be gathered and digested
  • allow the strata committee to make informed decisions

What does a strata sub-committee do?

  • Gather information and data
  • Seek and present specialist advice
  • Arrange inspections or quotes
  • Developing tender specifications
  • Provide recommendations to the strata committee

Example of strata sub-committees

A strata sub-committee can be established for any area of owners corporation business.

Examples:

  • By-law review
  • Renovations Committee
  • Social Committee
  • Special Project Committee (for example, new infrastructure)

Setting up a Strata Sub-committee

For a sub-committee to succeed it should have a defined structure. Each sub-committee should have clear terms of reference, agreed to by the strata committee, and reviewed regularly.

A strata sub-committee structure includes:

  • Purpose/Objective – what is the general purpose and the objectives of the sub-committee
  • Responsibilities – what is the strata sub-committee responsible for?
  • Budget – is there an allocated budget for the project?
  • Length of term – is the project ongoing or a set period
  • Members – who is on the committee and who will chair the sub-committee. Each sub-committee should have at least one strata committee member even if that person is there in an advisory role and to communicate progress to the strata committee
  • Reporting – each meeting of the sub-committee should be minuted and shared with the strata committee

A strata sub-committee could be the answer your strata committee is looking for!

About the author

Daniel Laforest

Daniel Laforest

Daniel is the Strataville Publisher. Being a long-term chairman of a large scheme in NSW, he developed Strataville as a resource for owners to navigate the complexities of strata living. Daniel manages editorial while also engaging and managing Strataville’s partners and clients. He welcomes feedback from readers and encourages those that are keen to submit an article to get in touch. Strataville is a division of Cloud High.

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